# Data Quality & Stewardship

**Data Definitions** allow you to specify crucial or mandatory data to be collected for each class (for example, Business Criticality of the Business Application table). Defined fields are audited for completeness and currentness.

**Completeness** means the field content must not be empty, null, or zero. YouDesign Command workflows notify steward group members (as specified in the Data Definition Scope) regularly to complete missing data.

**Currentness** means the field content must be reviewed regularly (for example, every 90 days) to ensure the entered value remains current and accurate. You can define the review cycle in the Data Definition Scope.

Go to YouDesign Command Features > Data Governance > Data Definition to define and manage Data Definitions.

![1840](/files/YU1hsRc1DUWgzNDdVM5P)

**A** – Click the New button to create a new Data Definition.

**B** – Shows the available Data definitions. Click to open the Data Definition Form.

## Data Definition Form

The Data Definition Form allows you to specify the crucial/mandatory data to be collected for each class e.g. Business Criticality of the Business Application table.

![1178](/files/aYf3T4RefXH8I0kA405K)

**A** – A free text field that typically matches field E. You can use this field to specify new fields and requirements before a custom field has been implemented.

**B** – The audit field can be deactivated if the field is not a focus for data completeness and currentness reviews. Activate this field to send notifications to steward group members.

**C** – The definition field helps specify the definition and content of the field itself.

**D** – Select the table containing the field to be audited for completeness and currentness.

**E** – Select the field to be audited for completeness and currentness.

**F** – After saving the Data Definition, click the New button to create a scope for the Data Definition.

**G** – Shows the Data Definition Scopes. Click to open the Data Definition Scope Form.

## Data Definition Scope Form

The Data Definition Scope Form helps scope the data definition in terms of responsibility, time, and organizational scope. Create multiple scope definitions for various entities by adding organizational scope filters, different steward groups, and data review cycles.

![1535](/files/7DuYyBPsIx5TsuIvW6lW)

**A** – A free text field for providing a name for the scope.

**B** – The audit field can be deactivated if the scope is not a focus for data completeness and currentness reviews. Activate this field to send notifications to steward group members.

**C** – Use the scope filter to include or exclude elements by company, department, location, or other fields.

**D** – Steward Group members will be notified to complete and verify data currentness regularly.

**E** – Set the Data Review Cycle based on how often the Steward Group needs to be informed to review and verify data currentness.


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