# KPI Management

A KPI is a Key Performance Indicator used to measure the performance of a Portfolio Element.

## Defining KPIs

Open the YouDesign Command Settings -> KPIs table from the Application Menu.

**A** – To define a new KPI, press the New button.

**B** – Shows the KPIs defined.

![](/files/vl3DFYfneD3h0wYeCC5s)

## KPI Definition Form

Creating KPI definitions is straightforward.

{% hint style="info" %}
**KPI Breakdown Values**

KPI Breakdowns must be entered as numbers to produce reports and enable comparisons. The description should include an overview of allowed values and their meaning (for example, 10 = high, 1 = low).
{% endhint %}

**A** – Enter a short name for the KPI.

**B** – Enter a brief description of the KPI.

![](/files/jTlp1KqqJ1uHG88wYstA)

## KPI Section – Defining KPI Breakdowns

KPI Breakdowns are the instances of KPIs with the real values. The KPI section allows users to define KPI Breakdowns and visualize the data.

**A** – KPI Overview Report showing average values per KPI.

**B** – KPI Breakdowns

**C** – Double-click the "Insert a new row\..." field to select and enter information for a specific KPI Breakdown.

* Name – Select a descriptive name to distinguish it from other KPI Breakdowns. Planned and Actual KPI Breakdowns should have the same name.
* KPI – Select a defined KPI.
* KPI Reference – specifies the nature of the KPI Breakdown.
  * Actual – The actual value of the KPI Breakdown, typically measured as of today.
  * Baseline – The starting value or industry-specific reference value (for example, APQC process KPI).
  * Planned – The target value to be achieved within a specific timeframe.

![](/files/H7mSF6AB6uHhl1zGUmo6)


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