My Space and Sharing
My Space is where your work lives between sessions. Anything you build in the workbench can be saved there, organised, reopened, and shared.
Saving content
Until it is saved, a workbench tab is working state. Saving it to My Space makes it a piece of content that can be organised, linked to, and shared.
A saved item stores what it points at, not a copy of the data. Reopening it re-reads the records, so a table saved in March shows the records as they are today. Deleting content never deletes the records behind it.
Finding your way around
Above the tree are a search box and four shortcuts: new folder, recent, favourites, and trash.
The scope filter narrows the tree by where content came from:
All
Everything you can reach
Personal
Content you own and have not shared
Shared
Content shared with you, or that you have shared
Global
Content published to everyone
Items in the tree carry a marker when they are shared, and a star when you have favourited them.
Organising
Content is arranged in folders, nested as deeply as makes sense. From an item's menu you can:
Rename it
Duplicate it, producing an independent copy
Move it, by dragging it into another folder
Delete it
Shortcuts let one piece of content appear in more than one place without being copied. The shortcut points at the original, so the original stays the single copy that everyone edits.
Sharing
Content is shared by granting access to named users or groups, as one of two roles:
Viewer
Open the content and see it against live data
Editor
Change it, and share it with others as viewer or editor
Grants on a folder apply to everything beneath it, so sharing a folder shares its whole subtree. Where someone holds more than one grant on the same item, the strongest applies.
Publishing to everyone is separate, and deliberately narrower. It is view-only and administrator-published. An editor cannot make their own work organisation-wide.
Sharing is enforced on the server, on every read, against the roles and grants in force at that moment. It is not decided in the browser and not stamped onto the content when it was shared, so revoking access takes effect immediately.
Links
Every page has a link you can copy, from the item menu or the tab strip.
A link is an address, not a key. Sending it grants nothing. The person opening it sees the content only if their roles and grants already allow it. This means a link is safe to paste into a ticket or a chat: it will not leak the content to someone who was not already permitted to see it.
Opening a link restores that page. The rest of your open tabs are restored from your own settings, so a shared link puts the recipient on the page you meant, not into your workspace.
Deleting and recovering
Deleting behaves differently depending on whose content it is.
Content you own. Deleting removes it from My Space and closes its open tab. If you had shared it, it is removed for everyone. Folders and their contents go to a recoverable Trash, which can be undone immediately after the fact.
Content shared with you. The action is Remove from my view. It takes the item out of your space and closes its tab. The original stays available to its owner and to everyone else it was shared with. You cannot delete somebody else's content by tidying your own space.
Trash. Deleted items are held with the date they were deleted and can be restored. Each item shows when permanent deletion becomes available. Permanent deletion removes the whole subtree and its Command metadata, and cannot be undone.
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