> For the complete documentation index, see [llms.txt](https://docs.ins-pi.com/llms.txt). Markdown versions of documentation pages are available by appending `.md` to page URLs; this page is available as [Markdown](https://docs.ins-pi.com/models/work-in-the-app/editor/text-formatting.md).

# Text Formatting

Every shape that contains text can be formatted independently — font, size, weight, color, alignment, and more — so your boards can reflect your organization's style and keep busy diagrams legible.

## Entering Text Edit Mode

Double-click a shape's text to enter edit mode. The text becomes editable and the **text formatting toolbar** expands in the top toolbar with formatting options.

Press **Escape** or click outside the shape to exit edit mode.

> <img src="/files/xb2CV52mNd5QLEG3EdAX" alt="" data-size="original">

## Available Formatting

### Font Style

Toggle buttons for:

* **Bold**
* **Italic**
* **Underline**
* **Strikethrough**

### Font Family & Size

* **Font** — dropdown of available font families (the default font is set by your admin in [Global Settings](/models/admin/global-settings.md))
* **Font Size** — dropdown of available sizes

### Text Color & Highlight

* **Text Color** — color picker for the text itself
* **Highlight Text** — color picker for the background behind the text

### Alignment

* **Horizontal** — Align **Left**, **Center**, or **Right**
* **Vertical** — Align **Top**, **Middle**, or **Bottom**

### Text Clipping

* **Enable Text Clipping** / **Disable Text Clipping** — controls what happens when text overflows the shape:
  * **Clipping enabled** — overflowing text is cut off at the shape boundary
  * **Clipping disabled** — text extends beyond the shape edges

## Formatting Multiple Shapes at Once

Select multiple shapes (click + drag a selection, or Shift-click multiple shapes), then use the text formatting controls to apply changes to all of them. Each shape keeps its own text content but shares the new formatting.

<figure><img src="/files/IXRXNVOaz5plwv3u99tn" alt=""><figcaption></figcaption></figure>

## Read-Only Mode

In presenter mode or when you're viewing a board without edit rights, the text formatting toolbar is hidden. You can still see the formatted text — you just can't change it.

## When the Font Color Is Disabled

If your admin has enabled **Improve Text Visibility** in Global Settings, the font color option is disabled for shapes so text colors stay high-contrast against their backgrounds. Ask your admin to turn the setting off if you need per-shape color control.

## Tips

* **Use the default font** for consistency across a board — mixing fonts often hurts readability.
* **Combine alignment and clipping** — if you're making compact cards, enable clipping with top-center alignment to keep titles from spilling over.
* **Style once, repeat with Favorites** — once a shape looks how you want, save it as a [Favorite](/models/work-in-the-app/editor/favorites.md) to reuse without reformatting.
* **For bulk text fixes across many shapes**, use the [AI Text Adjust toolbar](/models/work-in-the-app/ai/text-adjust.md) — it's faster than reformatting one shape at a time.

## Related

* [Shapes](/models/work-in-the-app/editor/shapes.md) — shape-level properties (fill, border, size) that sit alongside text formatting
* [Favorites](/models/work-in-the-app/editor/favorites.md) — save a formatted shape as a reusable favorite
* [AI Text Adjust](/models/work-in-the-app/ai/text-adjust.md) — grammar, shortening, tone, and translation
* [Global Settings](/models/admin/global-settings.md) — the admin-controlled default font and palette


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